Real Estate

Never lose a lead. Never miss a follow-up.

A pipeline built for property, from first enquiry to signed OTP, across your whole team and not just one agent's phone.

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Estate agents, property managers & rental agencies One flat price Mobile app for agents
From lead to registration

Every lead, listing, and deal in one pipeline.

Real estate moves fast and loses slow. A buyer who does not hear from you in 72 hours calls another agent. HotKup keeps every lead warm and every deal moving, across the whole team.

Lead
enquiry captured
Viewing
booked and shown
OTP
offer on the table
Transfer
with the conveyancer
Registered
commission in
Every lead and listing, from enquiry to OTP.
14 Rosebank Ave: Offer received
R2.4m, awaiting seller sign-off.
Follow-up due today
  • Stages that match property. From first enquiry to signed OTP, built around how deals actually move, not generic sales stages.
  • A clean handoff to transfer. When an offer is accepted, conveyancing starts with nothing re-keyed.
  • The book stays with the agency. Leads and history belong to the firm, not a departing agent's phone.
Where deals leak

The three things that cost a brokerage deals, and how HotKup fixes each.

01 / Contacts

Know every buyer and seller, instantly.

A buyer calls back six months later and the agent who handled them has moved on. With HotKup, budget, criteria, preferred areas, viewings, and every conversation sit on the record, so any agent picks up the context instantly instead of starting from scratch.

  • Budget, criteria, and preferred areas on every contact.
  • Every viewing, call, and offer logged against the record.
  • A re-enquiry six months on is picked up like no time passed.
Budget, criteria, viewings, offers: all on the contact.
02 / Follow-ups

No lead goes cold.

A buyer enquires, the agent replies, the buyer goes quiet, and two weeks later someone else sold them the property. HotKup schedules the follow-up for you, nudges the agent if a lead goes quiet for three days, and escalates to the principal if no one acts in seven.

  • A follow-up set on every lead, automatically.
  • Reminders fire before a warm lead goes cold.
  • Dormant leads escalate to the principal, not into a void.
The buyer who said "next month" actually gets the call.
03 / To transfer

From accepted offer to transfer, without re-keying.

A signed OTP should not mean re-typing everything into a new spreadsheet. When the deal is accepted, HotKup hands it off to the transfer workflow with the property, the parties, and the documents already attached, so admin starts the moment the ink is dry.

  • Accepted offers flow straight into the transfer workflow.
  • Property, parties, and documents carry across, no re-entry.
  • Admin and the conveyancer pick up without a handover meeting.
Offer accepted, transfer starts itself.
The view from the top

See every agent's pipeline and what is closing.

Leads per agent, follow-up rate, time to close, conversion by source. HotKup gives the principal one live view of the whole team, so a thin pipeline or a slipping agent shows up while there is still time to do something about it.

  • Pipeline value and stage, per agent and per branch.
  • Follow-up rate and conversion by lead source.
  • No chasing agents for a status update.
See whose pipeline is thin before month-end.
Built around your reality

Made for how real estate teams actually run.

Sales and rentals in one

Listings, deals, and managed properties on the same platform, so the sales side and the property-management side stop living in separate tools.

The book stays with the agency

Contacts, leads, and history belong to the brokerage. When an agent leaves, the relationships do not walk out the door on their phone.

Sell from anywhere

A full mobile app, so agents work leads, log viewings, and update deals from a show house, not back at the office that evening.

A pipeline built for property, from first enquiry to signed OTP.

See how HotKup tracks every buyer and seller across your whole team, in a walkthrough built around a real estate business.

Book a Demo → See Pricing