Agencies & Marketing

Retainers. Projects. Clients. One system.

Run client work without losing your mind or your margin, with every client and campaign in one place.

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Digital, social, PR, SEO & ad firms One flat price No IT team needed
Every client on one board

Every campaign, from brief to live, in one view.

Retainers run alongside project work, briefs change, and deliverables multiply. HotKup puts every client and campaign on one board, so nothing slips between account managers.

Brief
scope and goals
Concept
ideas and direction
Production
assets in build
Approval
client sign-off
Live
launched and reported
Every campaign, every client, on one board.
Spring Launch, Acme Co
Three assets awaiting client sign-off.
Reminder sent, follow-up due today
  • See every client at once. No more account managers running their own private systems.
  • A paper trail on every request. Scope creep gets caught, not quietly absorbed.
  • Margin you can see. Time tracked against the work, so you know which retainers still pay.
Where the margin leaks

The three things that erode agency margin, and how HotKup stops each.

01 / Briefs

Briefs in, without the chase.

Clients submit briefs through a branded form instead of a half-finished Slack message. The brief routes to the right team, creates the tasks, and attaches to the client record automatically, so work starts with everything it needs.

  • One branded intake form per client or service.
  • Submissions create tasks and land on the client record.
  • No more guessing what the client actually asked for.
A brief comes in and the work is already set up.
02 / Approvals

Feedback and sign-off, with a paper trail.

Client requests stop living in scattered Slack threads and email chains. Every message and approval is logged on the client record, so anyone can see exactly what was agreed, by whom, and when. Scope creep gets caught.

  • Every email and approval logged on the client.
  • One thread the whole team can pick up from.
  • Out-of-scope requests are visible, not absorbed for free.
What was agreed, by whom, and when: on the record.
03 / Margin

Know if a retainer still makes money.

Hours get tracked right on the tasks they belong to, not in a separate tool you reconcile every month. See actual time against the retainer per client, so an unprofitable account shows up while you can still do something about it.

  • Time logged on the task, tied to the client.
  • Actual hours against the retainer, in real time.
  • No month-end reconciliation across three tools.
Hours against the retainer, before the month is gone.
The view from the top

See what is in flight across every client.

How much work is live across the agency, which deadlines are about to clash, which clients are profitable and which are not. HotKup turns it into one live picture, so you spot the crunch before it lands, not after.

  • Workload across every client and account manager.
  • Hours, deliverables, and outstanding tasks per client.
  • Monthly reporting prep that takes minutes, not hours.
See the crunch coming, before deadlines clash.
Built around your reality

Made for how agencies actually run.

Retainers and projects together

Recurring retainer work and one-off projects live on the same client record, not split across two systems that never agree.

Cross-client visibility

One view of the whole agency's workload. No account manager runs a private system the rest of the team can't see.

Margin you can see

Time tracked against the deliverables and the retainer, in the same place, so profitability is never a month-end surprise.

Run client work without losing your mind or your margin.

See how HotKup connects your retainers, briefs, approvals, and team tasks in one system, in a walkthrough built around an agency.

Book a Demo → See Pricing