Legal Professionals

Every matter. Every client. Fully tracked.

Client files, deadlines, billable time, and communications, in one auditable system, without the chaos.

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Attorneys, conveyancers & legal advisors One flat price No IT team needed
From intake to closed

Every matter, every deadline, in one place.

Legal work is time-sensitive and document-heavy. A missed deadline or a lost communication is not just embarrassing, it has professional consequences. HotKup keeps every matter organised and every deadline visible.

Intake
client and conflict check
Engagement
mandate and scope
Active matter
deadlines in motion
Review
attorney sign-off
Billed & closed
on the record
Every step of the matter, with a deadline and an owner.
Smith v. Jones: Discovery
Filing prepared, assigned to A. Mokoena.
Court deadline in 4 days
  • Deadlines that never slip. Court dates, limitation periods, and filing deadlines tracked, and escalated before they bite.
  • Owners on every step. The whole matter team sees what is theirs and what is due, not just the partner.
  • A defensible audit trail. Every communication and action logged, the matter file intact even when staff change.
Where matters go wrong

The three things that put a firm at risk, and how HotKup removes each.

01 / The matter file

Get matters out of personal Outlook folders.

When a matter lives as one email thread in a folder no one else can open, the matter stops the moment the attorney is away. In HotKup, every communication and document sits on the matter, accessible to any authorised team member, with a full audit trail.

  • Correspondence, court papers, and ID documents on the matter.
  • One client record, with multiple matters linked.
  • A junior can answer a client without saying "I'll call back."
Correspondence and documents: on the matter, not in one inbox.
02 / Billable time

Capture every billable minute.

Time written up from memory at month-end is time you never bill. HotKup logs time on the task and the matter as the work happens, so work-in-progress is accurate and nothing billable quietly disappears.

  • Time logged against the task and the matter it belongs to.
  • Work-in-progress per matter, always current.
  • No reconstructing the month from a paper diary.
Time on the matter, not reconstructed from memory.
03 / Review & sign-off

Nothing goes out without sign-off.

Filings and advice should not leave the firm unchecked. Approvals route to the supervising attorney, and any task that runs past its deadline escalates on its own, so nothing slips quietly behind while everyone assumes it is handled.

  • Sign-off gates before a document goes out.
  • Overdue tasks escalate to the supervising attorney automatically.
  • Nothing missed quietly, nothing assumed.
The view from the top

See every matter, deadline, and hour at a glance.

Which matters are active, what is overdue, how much work-in-progress is unbilled, and who is carrying too much. HotKup turns it into one live view, so a partner sees the state of the firm without waiting on a manual report.

  • Open matters and upcoming deadlines, always current.
  • Unbilled work-in-progress per matter and per attorney.
  • Overdue items surface on their own, while they are fixable.
Built around your reality

Made for how legal teams actually run.

One client, many matters

Link every matter to the client it belongs to, each with its own deadlines, documents, and billable time, without losing the bigger relationship.

An audit trail that holds up

Every email, call note, and action logged against the matter. Legally defensible, always accessible, and not dependent on one person's inbox.

Tailored to your practice

Add fields specific to your matters: bond amount, matter number, court date, opposing counsel. Shaped to your workflow, with no coding.

Every client file. Every deadline. Always visible.

See how HotKup keeps every matter, document, and deadline in one auditable system, in a walkthrough built around a legal practice.

Book a Demo → See Pricing